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OrderTrail
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Enter the order once.
Everything else follows.

OrderTrail brings order, production, batch, freight and invoice together in one place. Built for manufacturers and wholesalers that sell to other businesses in Denmark and the rest of Europe.

Book a demo See how it works
The order's path from quote to invoice Example
  1. 1 Quote
    T-1042 Quote

    Nordisk Pak ApS

    18 item lines

    Customer's agreed prices

  2. 2 Confirmed
    SO-1042 Sent

    Order confirmation

    From your own Outlook

    PDF attached

  3. 3 Production
    AO-1042-2 In progress

    Work order 2 of 3

    Batch L-2611

    FCM documentation

  4. 4 Packed
    SO-1042 Ready

    Packing list

    3 packages, 48 kg

    Customs codes for Norway

  5. 5 Dispatched
    IF-9812401 Booked

    Label and tracking

    Interfjord

    Tracking sent to the customer

  6. 6 Invoiced
    SO-1042 Draft

    Invoice in Dinero

    EUR 5,840.00

    Exchange rate from the order date

Today the same order is typed in five places.

At many smaller manufacturers, an order lives in the stock list, the accounts, the freight portal and the inbox, and the rest is on paper and a board in production. It takes time, and that is where the mistakes creep in.

  • The stock list in Excel

    Gets updated when someone remembers.

  • The inbox

    Order confirmations and PDFs sit with the person who sent them.

  • The freight portal

    Address and weight are typed in again for every parcel.

  • Slips in production

    Batch numbers and changes do not always reach the office.

  • The board on the wall

    Shows what is urgent, until someone wipes it off.

  • The accounts

    The invoice is made last, from all of the above.

What OrderTrail does for you

Built around the way an order actually moves through a company that produces.

The order and the documents

One click for each step

From quote to confirmation, production, packing, dispatch and invoice. Each step is one button, and what belongs to the step happens by itself.

SO-1042 Work orders for production

Documents and emails

Sales order, packing list and proforma invoice are made automatically, with customs codes for the country the goods are going to. You choose who gets which emails, in Danish or English.

HS 8431.39 Sent from your own address

Read more: Documents and emails

Prices and currency

Agreed prices per customer with start and end dates. Prices in kroner and euro, and the exchange rate is fetched from the Danish central bank (Nationalbanken) every day.

EUR 5,840.00 The rate is locked on the order

The goods and the customers

Batch and traceability

Every order knows which batches were used, and the stock follows per batch. The documentation for food contact materials (FCM) is on the order when the customer asks for it.

L-2611 Stock per batch

Read more: Batch and traceability

Freight

Book the freight with Interfjord from the order. Price, label and tracking come straight onto the order, and the tracking link is included in the email to the customer.

IF-9812401 One click at the packing table

Customer portal

Your customers log in, see their own prices and what they have bought before, and order again without calling or writing. You are notified when an order comes in.

PO 4471 Only for customers you invite

Read more: Customer portal

Your customers order themselves

The customer portal is a closed ordering page for your regular customers. The order lands in OrderTrail, and you confirm it before it moves on.

  • The customer sees their own prices and what they have bought before
  • You choose which products each customer can see
  • The customer follows the order and downloads the documents themselves
  • Only for customers you invite, in Danish and English
See the customer portal
The customer's catalogue in the portal Example
Bought before

  • Suction cup 120 mm Bought before

    Your no. 30-1188 · VG-120 · In stock

    DKK 214.00 Agreed price

    Order again

  • Suction cup 80 mm Bought before

    Your no. 30-1180 · VG-080 · In stock

    DKK 168.00 Agreed price

    Order again

  • Adapter 16 mm

    Your no. 30-0416 · AD-16 · Made to order

    DKK 92.00 Agreed price

Built for manufacturers and wholesalers

For companies with 2 to 50 employees, where the small systems lack batch and production, and the large ones require a consulting project.

  • Batch and FCM

    How it is often today: Batch numbers are on slips or in a spreadsheet.

    The batch is attached to the order, and the documentation is ready.

  • Export and customs codes

    How it is often today: Customs codes and proforma invoices are made by hand for every shipment.

    The customs code is on the product and goes onto the documents for the right country.

  • Customer prices

    How it is often today: The salesperson has to remember which price each customer was given.

    The agreed price is on the customer and is used on the order automatically.

  • Packing and freight

    How it is often today: The address is copied into the freight portal for every parcel.

    The freight is booked from the order, and label and tracking come back by themselves.

Works with what you use today

You keep your accounting software, your freight agreement and your email. OrderTrail passes the order on to them.

Accounting

Dinero

When the order is dispatched, the invoice is ready as a draft in Dinero with customer, item lines and account.

Freight

Interfjord

Booking, price, label and tracking directly from the order.

Email

Outlook and Microsoft 365

Order confirmations and dispatch emails are sent from your own address with the PDF attached.

Missing an integration?

We also build for your own systems. Tell us what you use, and we will find out what it takes.

Bring it up in the demo

How to get started

Your current system keeps running until you are ready to switch.

  1. 1

    You enter your data yourselves

    Customers, products, batches and purchase history are imported from Excel or an export from your current system. Before anything is saved, a preview shows every row, and errors are explained so you can fix them in the file. Importing the same file again creates no duplicates.

  2. 2

    We set it up together

    Templates, emails and integrations are set up to match the way you work. You can try everything on a test customer before it becomes real.

  3. 3

    Fixed price every month

    The base package costs DKK 1,295 per month excl. VAT, and you add the add-ons you need. The price is the same every month, and there is no implementation project. Your fixed contact is Mathias, who built OrderTrail.

How to switch from Excel See the prices

What you can count on

  • Your data stays in the EU

    OrderTrail runs on a server in Germany with backup. A customer in the portal only sees their own company’s orders.

    Data and security

  • No binding period

    The price is the same every month, and you can cancel with one month’s notice to the end of a month.

    See pricing

  • You approve

    Invoices are made as drafts in Dinero, and you confirm orders from the portal before they move on.

    Questions and answers

  • One fixed contact

    If you have questions, you can write directly to me, the one who built OrderTrail. I know your setup.

    About MatSoft

Book a demo

We show OrderTrail with examples from your own daily work and look at how an order moves through your company today. It takes place over screen sharing, and you are not committing to anything.

  • A walk-through of your order flow
  • Which integrations you need
  • What it will cost for you
  • How you switch while your current system keeps running
Mathias Søndberg-Madsen, who built OrderTrail

Hi, I'm Mathias.

I'm a freelance developer and built OrderTrail together with a Danish manufacturer, where it is now being tested day to day. If you have questions, also once you are up and running, you can write directly to me.

Mathias Søndberg-Madsen, MatSoft

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